Kittatinny Midget Football League

KITTATINNY MIDGET FOOTBALL, INC.

CONSTITUTION AND BY-LAWS

Section 2. The major objectives of this program are to inspire the young people involved to practice the ideals of good health and citizenship and to help them build character. Also, to bring them together through the common interest of athletics and good sportsmanship. To impart to the game the elements of safety and fair play and to keep the welfare of the children first and foremost while keeping the program free of adult ambition and personal glory.

1. Participants in either the football or cheerleading program, who register, pay the required fee and supply the necessary documentation (birth certificate, doctor’s examination statement and /or prior medical history and clearance) at the time of registration, but prior to August 20, unless not enough participating at a specific level.
2. Exclusionary Rule- Participant moves into district area after cut- off date, can be permitted to participate upon majority vote of board
3. Registration received after cut-off date will be placed in a lottery. Players will be chosen in an “out of the hat” situation type drawing, only as the need arises

1. President
2. Vice President
3. Secretary
4. Treasurer
5. Sergeant of Arms
6. Chairmen of Committees

Section 2. Nominations for Office is for a (1) year term. Nominations shall take place at the October Meeting

Section 3. Voting for Nominations shall take place at the November Meeting. A written ballot for any Nomination with more than (1) running for the same position. If a position is uncontested, a vote is not needed.

Section 4. After the November meeting any newly elected Officer shall consult with the Officer he/she is replacing to go over any details of the position. The new Officer elected will take over in January.

Section 5. In the event of a vacancy of any elected officer, the president has the right to appoint someone to fill the position until the next nomination.

1. Shall call and preside over all meetings.
2. Shall be ex-official member of all committees.
3. Shall be empowered to take all other action not in conflict with the constitution, which he/she deems necessary to affect the purpose of the corporation.
4. The league representatives shall attend all Board meetings and have a vote on the Board.
5. The president may be a Head Coach and or the head of any committee.

Vice President:

1. Shall assume all duties in the absence of the President.
2. Shall appoint an Equipment Manager with the approval of the Board.
3. Shall, in conjunction with the Equipment Manager, maintain an inventory of all equipment and present a written account of same at the December meeting.

Secretary:

1. Shall record all minutes of the meetings
2. Shall assume all duties in the absence of the President and Vice President
3. Shall keep record of all registered members of the organization.
4. Shall develop a contact list and notify the Board of any meetings, up-coming events, and developing issues, i.e. by using E-Mail, in case of one not having E-Mail, contact by phone and/or any other means of contact. This is to keep everyone respectfully updated.
5. Shall collect the mail from PO Box and distribute mail on a weekly basis during the season and bi-weekly during the off season.

Treasurer:

1. Shall make a financial statement at all regular meetings
2. Shall submit copies of the financial report to the President and Secretary.
3. Shall prepare books for audit and be audited by the Finance Committee by January meeting or upon resignation of office.
4. Shall deposit all monies collected into a local bank designated by the board.
5. Shall expend funds only as authorized by the Board.
6. Checks must be singed by two (2) of the following: Treasurer and President and Vice President and Secretary
7. Obtain the necessary insurance coverage as determined and approved by the Board.
8. The Executive Board of Three (3), one (1) being President and or his/her as the president. May approve spending if it pertains to day to day operations of the League. (Examples: pizza, concessions)
9. A voucher/reimbursement form must be completed and signed by two (2) board members and the President. The receipt must be attached to the voucher/reimbursement form and forwarded to the treasurer for payment.

Sergeant of Arms:

Maintain order at meetings pertaining to Roberts Rules of Order

Chairmen of Committees:

1. Oversee the organization of all committees hereafter
2. Helps Chair of each committee as needed
3. Keeps records of what committees board members volunteer on.

Board:

1. Any applicant who wishes to become a member of the Board must complete a volunteer form and will be voted on through an Executive Session and notified prior to the next meeting. (Each Board Member MUST volunteers in at least one committee or subcommittee). Failure to volunteer in at least one committee or subcommittee will result in the removal of that Board Member per vote of the Executive Board.
2. The Football Coordinator, Cheerleading Director and League Representatives as well as all Head Coaches for Football and all Cheerleading Advisors shall be members of the Board.
3. All Board members must attend eight (8) meetings during the calendar year or they may be subject to removal from the Board. The President may accept an excusal from the board member in advance, I.E, vacation, work, family emergency. The excusal will not account for missed meeting. It will be noted on the sign in sheet.
4. The President shall only vote to break a tie.
5. Every sending district may have representation on the Board subject to approval by the board.
6. The Board will determine player/cheerleader participation but may waive the fee for good cause.
7. Medical and liability insurance coverage shall be carried by the organization in coverage amounts to be determined and approved by the Board.
8. Volunteers for KMFL committees do not need to be board members. (however are unable to cast a vote)
9. Board shall nominate and vote on Football and Cheerleading Coordinator.

COMMITTEES

When a new committee is suggested or formed, a charge from the Board needs to be established and put into writing as to their:

1. Purpose
2. Duration (if any)
3. Guidelines (time, scope and jurisdiction)

All committees will have an odd number of members, between the Guidelines of 3-9 board and non-board members.

Once the committee has their proposal(s) together, it will be brought for presentation to the Board at such time a specific amount of discussion will be allowed before a final vote if the Recommendations committee.

Any Board member can serve on up to three (3) committees at any time.

The Executive Board may not be the majority in any committee, and may not be a committee in and of it. There must always be Board members other than the Executive Board in any committee. Committee members can be chosen by the Chairperson, or by volunteer, but must be approved by the board.

Minutes of all committee meetings should be available to Board Members.

All Board members/spouse are required to work/oversee the concession stand at least one home game per season. Failure to comply will result in the removal of this members voting privileges and or coaching privilege for the following season per Executive Board vote

Each Board member is required volunteer in one or more committee or sub-committee season. Failure to comply will result in the removal of this members voting privileges and or coaching privilege for the following season per Executive Board vote

Football Coordinator/Cheerleading Director:

1. Shall be responsible for the proper assignment of each child to a particular squad, keeping in mind the best interest of each child and subject to board approval.
2. Shall work with coaches to demonstrate techniques and different types of drills.
3. Will be nominated and voted on by the board.
4. Will be a member of the Board and have a vote on the Board.
5. Will be responsible to have all Head Coaches NYSCA certified at the expense of KMF.
6. Football Coordinator designates when all teams will start practices. All teams will start on the same day, no exceptions! If head coach is unavailable, assistant coaches will run practice until head coach returns.
7. Cheerleading Director will have the discretion to realign squad configurations, should there not be enough girls to form a squad at any level. Minimum # of girls/boys needed to form a full squad will be 8 girls/boys with 12 being optimal. If this minimum number is not met then the squad reconfigurations could include the following: Moving girls/boys up and down a level to meet minimum required number of girls/boys to form a full squad. If there are not enough girls/boys to move up/down a level to meet the minimum requirements, then there will not be a squad for that particular level. Cheerleading Director designates when and where all squads will start practice. If the head coach and/or advisor are not available, then an assistant coach/advisor or Cheer Director has the ability to conduct practice until the head coach/advisor returns.

Section 1. No one except coaches approved by the Board will be permitted to work with a team during practice and games.

Section 2. Existing Head Coaches for all levels will have first right of refusal for such position subject to approval of the Board. Head Coaches will be named and voted on at the April board meeting.

Section 3. It is each coach’s responsibility to conform to the KMFL By-Laws and to see that here are no more than six (6) coaches/adults (including flag) (inclusive of the Head Coach) on the sidelines during a scheduled game, and that there is no interference with the officiating of the game.

Section 4. Each coach is to notify the Football Coordinator/Cheerleading Director of any dropouts, injuries, and notify the Equipment Manager if uniforms have been returned.

Section 5. Each coach is to maintain discipline on his or her team.

Section 6. Only the Football Coordinator or League Representatives can schedule or change a makeup game. Any deviation by team coaches may result in their dismissal by the Football Coordinator.

Section 7 Football/Cheerleading adult advisors (head coaches) will be named and voted on by the Board by the July meeting. Competition cheerleading adult advisors will be named by the cheerleading Director and voted on by the Board in the month of Competition try-outs or the month immediately following try-outs. All Competition Cheerleading advisors must attend Board meeting starting he month of or the month immediately following Competition try-outs or (as soon as they are named) until one month after their season ends. All Football Cheerleading adult advisors will be named and voted on by the Board by the July meeting. All Football Cheerleading adult advisors must attend Board meetings from July through November. If they cannot attend, they must have their assistant advisor attend in their place.

Section 1. Any dispute to be considered by KMFL must be in writing

Section A. A disciplinary board consisting of the board president and three (3) voting board members, the football coordinator, cheerleading director and the league rep will hear all disputes and complaints. They will be responsible to do all research involved with resolving the dispute. This will include, but not limited to: interviewing witnesses (including coaches, parents or players) getting written statements from all parties involved, seeking legal advice form agreed on by the disciplinary board. The disciplinary board will then vote e on whether the complaint or dispute warrants discipline. The president can only vote to break a tie. A Decision cannot be made until at least 72 hours, and no more than five (5) business days, after the written complaint is presented to the disciplinary board.

Section B. The disciplinary board shall have power to discipline and expel its own personal and all adults connected therewith (including coaches) as the need arises.

Section C. If the complaint is found a false accusation, or deemed malicious, it will be the disciplinary board’s responsibility to decide if action should be taken against the accuser.

Section 2. In the event that a member of the tribunal conducting the hearing is the charged party, or witness to action or the original charging party, such person(s) shall remove themselves from any judicial role in the proceedings.

Section 3. All hearing will be closed to the general public.

Section 4. The charged party will have the right to attend the meeting and present their defense.

Section 5. If a coach is aware of a complaint and if the parent is going to attend a meeting, the coach must be given notice of said meeting and be present at said meeting. The Board must be given notice of any parent coming to any meeting with any such complaint prior to meeting.

Section 1. No child shall be registered or on any approved squad without the written consent from their parent or legal guardian.

Section 2. The sustainment of sound physical condition shall be attested by the constant vigil of the team coaches and/or by the individual’s family physician.

Section 3. All Football Players will need to wear a NLYFL approved mouthpiece provided by Parent/Guardian. Mouthpiece guidelines will be noted on Regidtration forms.

Section 4. Player/Cheerleader fee shall be paid at the time of registration.

Section 5. Uniforms (equipment) will not be issued until player/cheerleader fee has been paid in full.

Section 6. Players/Cheerleaders must return his or her uniform ten (10) days after the last game or they are responsible to reimburse the League for said uniform costs.

Section 7. All players must play a minimum of six (6) plays per game. This includes any combination of offence, defense and special teams unless the child says no. This rule does not apply to those who do not practice.

Section 8. No Registrations will be accepted after the cutoff date unless the team they are registering for has twenty-two (22) or less players.

Section 1. Regular Board meetings shall be held each month during the months of January through November.

Section 2. Meeting dates can be rescheduled by a majority vote of the Board. Members-Check the web site!

Section 3. No regular meeting shall be official without (majority) representation of the (Executive) Board.

Section 4. No meeting can be called without at least 24 hours notice.

Section 5. All meetings shall be governed by Robert’s Rules of Order.

Section 6. The Board will hold public session in the beginning of the Board meeting and at that time entertain any public questions or concerns and then move to a closed board meeting not open to public participation to discuss board business.

Section 1. By-laws to be reviewed and amended, if applicable, during 1st quarter of calendar year.

Section 2. Majority of (Voting) Board members shall sign-off on reviewed and/or revised by-laws.

Section 1. One (1) vote per registered member of the organization. Husband and wife, if they are both a member, may each cast their own separate vote.

Section 2. All new members may vote after attending five (5) consecutive meetings as a Board member in a calendar year.

Section 3. Before voting begins at each meeting, active voting members should be accounted for in order to avoid non-active votes being filled.

Section 4. 25% of voting board members are needed for a quorum.

Section 1. If the dissolution of the Corporation occurs, all assets at that date shall be donated for sports activities to the Kittatinny Regional High School Booster Club.

Section 2. In the event of relocation of the Corporation out of the Kittatinny Sending district, said Corporation will be dissolved, and Article XI, Section 1, shall prevail.

Section1. No officer, member of the Board, or coach can receive remuneration for any position held within the Corporation.

Cheerleaders can choose to cheer on either: the Recreation Football Squad-No Try-Outs required

The Competition Squad- (the Cheerleader must fulfill all try-out criteria and is appointed a spot on the squad)

OR BOTH- with no additional registration fee required for cheering on both squads. Families who are eligible and meet the requirements for the family maximum will pay the family maximum registration fee.

Competition Cheerleading

Squad information (# of squads and # of girls/boys on each squad) will be determined by the number of girls/boys who attend try-outs and who gain a position on the squad.

Girls/boys eligible to try-out for the squad(s) are those girls/boys who would be entering 3rd through 8th grade in September of the upcoming season.

Girls/boys who have cheered on our competition squad(s) for tow (2) or more seasons (does not have to be consecutive years) do not have to try-out, but will automatically be awarded a spot on the appropriate squad.

Judith Murch – President __________________________________________________

Kimberlee Mafaro-Co-President_____________________________________________

George Brook– VP ______________________________________________________

David Dibsie– Treasurer ___________________________________________________

Wendy Kimble– Secretary__________________________________________________